Revolutionize
Meetings
Management

Elevate corporate meetings management with integrated procurement, booking, and payment for complete program visibility and control.

INTRODUCING:
MEETING-AS-A-SERVICE

A seamless end-to-end solution, for enhanced compliance & transparency

From procurement to booking to payment, our integrated solution will help you improve operations, reduce risk, maximize cost savings, and deliver better attendee experiences.

GET IN TOUCH

MEETINGS REINVENTED

A fully digitized process that allows the planning and contracting of small meetings and groups to large events.

28%

COST SAVINGS

TIME SAVINGS (MINUTES)

100%

RATE GUARANTEE

A speedy and efficient process using a highly customizable online portal that puts the meeting planner in control.

From rate loading, T&C integration, flexible approval processes to room block management and guaranteed eRFP responses.

The HRS Advantage

DATA
TRANSPARENCY

Achieve maximum transparency with meeting and groups (M&G) data seamlessly integrated into your KPI Dashboard, providing an overview of your entire meetings program.

VAT
RECLAIM

Capture full VAT reclaim on eligible spend with our Level 3 invoice data enrichment.

DUTY OF CARE

Leverage our 5S data across global suppliers to ensure safety, security and satisfaction while driving process adoption and compliance

CONVERGED
PROCUREMENT

Maximize your negotiation power by strategically unifying transient, meetings, and extended stay volume to secure the best rate in top destinations

GLOBAL MEETING
CONSORTIA PROGRAM

Get exclusive access to HRS exclusive negotiated rates and benefits with global suppliers, securing the best terms and conditions amongst the most frequently booked destinations

PERSONALIZED BOOKING EXPERIENCE

Navigate the meeting and group booking process with confidence, knowing search options adhere to your corporate travel policies and track the status of your requests in one convenient platform

SEAMLESS
PAYMENT

Streamline the payment process through a unified and efficient system that supports efficient supplier payments and effective spending control.

BOOST YOUR PROCUREMENT PERFORMANCE

THE PROCUREMENT PROCESS IS RUN THROUGH THE PROPRIETARY RFP PLATFORM

~19%

Savings with negotiated rates versus public rates

~96%

Accepted company terms and conditions

~76%

Sustainable hotels in preferred hotel programs

+24%

Quicker response time for hotels with preferred rates

+20%

Higher offer ratio by hotels knowledgable about the client

9.2

(Out of 10) Recommendation of HRS clients using Convergence procurement

IN GOOD
COMPANY

1 in 3 Fortune 500 companies work with us.

HRS is the trusted partner of some of the world’s most innovative brands. Contact us to learn more about how we can deliver value to your organization.