Meetings and Groups Solutions


Holistic solutions for smarter, easier and more efficient meetings and groups programs


HRS is globally expanding its end-to-end solution to meeting solutions


HRS has taken a similar end-to-end approach seen in its enterprise solutions into the groups and meetings space, with a unique plug-and-play service designed to meet the needs of both corporations and meeting planners. From continuous procurement that leverages the combined power of transient, to meetings and groups solutions that factor into your search and booking process, HRS has you covered. With our tools, we can drive savings and boost the efficiency of your meetings management program.


 Continuous Procurement
  • Bundled meeting and transient sourcing for maximum negotiation power
  • Constant optimization of hotel program
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Rate Loading and Rate Cap
  • Negotiated rates loadable into Search & Book Tool and highlighted in hotel search
  • Hotels are not able to bid above negotiated rates
Search and Book
  • Intuitive DIY tool with possibility to get free-of-charge support at any step in the booking process
  • Customer-designed terms and conditions incl. cancellation and rebooking for maximum compliance
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Meeting Solutions
  • Integrated module for booking preferred suppliers, such as venues
  • Room block management tool for large events
Payment Solutions
  • Invoice digitization, data enrichment & tax recovery potential optimization (BaFin licence)
  • Centralized solution fully integrated into Search & Book
  • TOMS compliant
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Global Reporting
  • Consolidated global meeting and transient reporting on operational, strategic and payment levels
  • Flexibility on individual customer requirements

Meetings and Groups Products for Event Planners


HRS Meetings Tool


Our HRS Meetings Tool gives the meeting planner the ability to select everything needed for a meeting or conference, from hotel room to equipment to food and beverage, all of which can be done on a do-it-yourself basis.

During the request process, bookers can standardize their search preferences and send eRFPs to multiple hotels. With a guaranteed hotel reaction rate of over 80%, the planner receives an average of three binding comparable offers by 6 pm the next day.

The HRS Meetings Tool can be used by any meeting planner to start a request, supported either by our worldwide experts or fully DIY online. The meeting tool is fully customizable to customers' needs and can be implemented based on corporate compliance guidelines, such as individual terms & conditions, approval process, upload contracted hotels, deputy roles, etc.


Make a booking request


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HRS Event Online


Upon customer requests, HRS has developed HRS Event Online, a highly customizable online portal which takes care of the room block management for events, conferences, and business projects. HRS Events Online fully integrates into the Attendee Management registration flow. HRS Event Online is a tool that can be used per Event with settings for allotments & free sale, with settings in the tool allowing the planner to install fixed allotments to choose from, and/or to allow free sale hotels to be displayed, for instance as soon as the allotments are fully picked up. This tool can be integrated into an event website for DIY usage of participants doing their own bookings, via iFrame integration.

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Meetings & Groups

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