Language

Meetings as a Service

Manage all your Meetings & Groups from one platform

Watch Video

HRS Enterprise Solutions Header Background

A new reality for Meetings & Groups

The outbreak of the COVID-19 pandemic has radically changed Meetings & Groups

FULFILL

DUTY OF CARE

OPERATE ON

Lower costs

Increase

compliance

The HRS Meetings as a Service Platform

Tackle your meetings program holistically with a data-driven end-to-end solution throughout the entire process from procurement to booking to payment and expense management.

Continuous Procurement

Hotel and venue procurement are affected by legacy issues: inefficient offline processes, lack of data, poor transparency and excessive manual work. Moreover, the latest outbreak changed requirements, redefining priorities towards duty of care, flexible T&Cs and competitive rates.

Solution

With +150M room nights sourced, HRS is the global leader in procurement. By bundling with transient procurement, HRS maximizes negotiation power delivering up to 10% in hard savings.

  • +350,000 hotels & venues globally
  • Consolidation of group and transient spend
  • Your Terms & Conditions

Learn More

Smart Booking

As only 48% of organizers are booking their events through managed channels enterprises don’t have full transparency of their meetings program, thus cannot control the spend and cannot ensure duty of care.

Solution

A fully digitized process that allows the planning and contracting of entire events. Displaying safety standards information, contracted rates, own T&Cs and structured RFPs/offers – makes it the best booking experience to drive adoption and savings in your meetings program, with up to 70% in time savings for planners.

  • 100% rate guarantee: Hotels and venues with negotiated rates are not able to bid above their negotiated rate
  • Rate loading tool: Full support for rate loading including black-out dates
  • Online & offline support throughout booking process

Learn More

Invisible Pay

Complex payment processes, VAT recovery problems (TOMs regulation), fraud and invoice reconciliation issues all result in high time expenditure per payment.

Solution

Invisible Pay streamlines Meetings & Groups payments, from booking to invoice to reporting. Constantly feeding data into the MaaS platform to continuously improve your program and provide up to 90% internal workload reduction for each invoice.

  • VAT recovery
  • BaFin license, TOMS compliant
  • Level 3 Data insights

Learn More

Why you should work with us

Advantages for Corporates

Small meetings & groups make up a significant percentage of your T&E expense, on average 30%. But most corporation report a lack of transparency, control and efficiency.

With HRS Meeting solutions, you get:

Advantages for Meeting & Event Planners

With the HRS Meetings Tool and Events Online, planners have the time to focus on the experience and the success of the event.

With HRS Meeting solutions, you get:

Recalibrate your Meetings Program

Using data and benchmarking, recalibrate your meetings program with improved processes and bundles that appropriately balance financial considerations with critical hygiene and safety issues. Some of our customers have achieved:

15-30%

cost savings

+ 20%

savings on traditional agency fees

59%

efficiency gains

100%

data transparency

Revolutionizing the way you plan meetings

HRS offers two unique tools for planners depending on the requirements of the events: HRS Meetings Tool for simple meetings, group bookings of 10+ rooms and long stays of 14+ room nights; and HRS Events Online for large events and projects.

HRS Meetings Tool

The HRS Meetings Tool gives the meeting planner the ability to select everything needed for a meeting or conference, from hotel room to equipment to food and beverage, to hybrid meetings, allowing four standardized eRFPS to be sent. With a guaranteed hotel reaction rate of over 80%, the planner receives an average of three binding comparable offers by 6 pm the next day.

  • Intuitive usability and wide acceptance across hotels
  • Free-of-charge support in over 14 languages throughout the entire process
  • Rate loading, T&C integration and flexible approval process

HRS Events Online

A highly customizable online portal which takes care of room block management for events, conferences, and business projects. Allows to be fully integrated into the Attendee Management registration flow, has settings for allotments and free sale and can be integrated into an event website for DIY usage, allowing participants to do their own bookings, for example via iFrame integration.

  • Room block management for large events or ongoing projects with customizable interface
  • Selection of hotel(s) via allotments and/or free sale
  • iFrame integration for attendee management

Get in touch